Staff guide

How each staff member logs in and completes the Incident Report Form. Reports stay linked to your account with date, time and form version.

1. Ask an administrator for the email and password they created for you, then open the staff login. After the password is accepted, enter the 6-digit code emailed to you.
2. Click New incident report. A draft is created and numbered (for example IR-2026-00003).
3. Complete the employee part of the form (stop at Employee Part Completed): reportable incident, your name, witnesses, what it is about, date and time, location, client, description, immediate action, further action. The investigation below that line is filled by an administrator.
4. Enter the manager you reported to, sign, then Save all entries. You can return to a draft later.
5. When it is complete, Submit to manager. Forward it immediately to the Unit Manager / Coordinator.
6. Open My reports any time to see what you have submitted and whether it was declined, returned, approved or closed.

After submit, editing is controlled by management (never, until received, until approved, or within a time window). If a report is returned or declined, complete the requested changes and submit again.

Start incident report My reports